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Qivity Accounts — the books, GST and banking on one ledger
Invoices, bills, bank reconciliation, GST and TDS, stock, fixed assets and investments — every one of them posting through a single engine that enforces balance, open periods and idempotency, with database triggers behind it. Built for Indian businesses, multi-currency from the start, and connected to the rest of Qivity only if you want it to be.
What is inside
Every book, one posting engine
Sales, purchases, banking, tax, stock and assets all post through the same engine, so the reports always agree with the ledger.
Books and journals
Companies, branches, financial years and periods, a chart of accounts, and manual journals with draft, approval, posting and reversal.
On this pageSales and receivables
Quotations, orders, delivery notes, invoices with GST and TCS, receipts, credit notes, ageing, statements and collections.
On this pagePurchases and payables
Requests, orders, goods receipts and bills with input tax credit, reverse charge and TDS; payments, expenses and reimbursements.
On this pageBanking and reconciliation
Statement import from CSV or Excel, automatic and rule-based matching, and reconciliations that lock their period.
On this pageGST and TDS
CGST, SGST, IGST, exports, SEZ, reverse charge and cess; GSTR-1 and GSTR-3B data, GSTR-2B reconciliation, and TDS and TCS registers.
On this pageInventory
Warehouses, FIFO or weighted average, adjustments, transfers, assemblies and landed cost — every movement posts its own journal.
Fixed assets
Straight-line or written-down-value depreciation by day, run monthly, with transfers, impairment and disposal on Schedule II lives.
Investments
Investors, investments, contributions, income and payouts posted to the ledger, with a dashboard by person or by investment.
Multi-currency
Foreign-currency documents, exchange rates fetched on a schedule, and FX revaluation that reverses itself the next day.
Automation and portals
Recurring invoices, bills and expenses, payment reminders, workflow rules, and customer and vendor portals with online payment.
Budgets, approvals and audit
Monthly budgets by account and cost centre, approval workflows by amount band, and an append-only audit log.
Reports
Trial balance, profit and loss on accrual or cash basis, balance sheet, day book and the rest — to Excel or CSV, or emailed on a schedule.
The ledger
One posting engine, enforced twice
Every document that moves money — an invoice, a bill, a bank line, a depreciation run, a stock movement — posts through one engine. It checks balance, the period and idempotency, and database triggers check again behind it.
Periods that close properly
Periods are open, locked or closed, and closing works through a computed checklist rather than a date someone types.
Journals with separation of duties
Manual journals go draft, approval, post. A mistake is reversed, never edited.
Cost and profit centres
Tag postings to cost and profit centres, and set monthly budgets against them with variance by account and centre.
Number series you control
A series per document type, so invoice numbers follow the pattern your auditors expect.
An audit log nobody can rewrite
The log is append-only, enforced by a database trigger rather than by convention.
Retention by default
Records are kept for eight years or more. Protected files can be archived, never deleted.
Sales and purchases
From quotation to receipt, and from request to payment
The full document chain on both sides, with partial, advance, TDS-deducted and foreign-currency payments handled the way they actually arrive.
| Area | What it covers |
|---|---|
| Sales | Customers, products, price lists, quotations, sales orders, delivery notes, invoices, cash sales and retainer invoices |
| Receivables | Receipts, credit notes, ageing, statements, payment reminders, late fees and bad-debt write-off |
| Purchases | Vendors, purchase requests, orders, goods receipts, bills, debit notes and returns |
| Payables | Multi-bill payments, expenses, employee reimbursements and their approvals |
| Recurring | Invoices, bills and expenses generated once per period, with a retry state machine |
| Projects | Projects and timesheets for billable work |
Price lists that do what you typed
A percentage across every product, or a rate per product. A typed rate always wins.
Reminders that do not nag
Off by default. Each open invoice gets one reminder per step, and only for the latest step it has reached.
Bills you can scan
Scan a purchase bill to start the entry instead of typing it from paper.
Portals for customers and vendors
Invite a customer to view and pay invoices online through Razorpay. Vendors get a portal of their own.
Banking
Reconciliation that locks when it is done
Import a statement, let matching and your bank rules take the obvious lines, and reconcile the rest by hand. A completed reconciliation locks its period; reopening it is audited.
Duplicate-safe statement import
CSV and Excel with a column preset per bank. Importing the same statement twice does not create its lines twice.
Automatic, manual, partial or netted
One line to one entry, one to many, or a net of several — and Create entry posts a line that is missing from the books.
Bank rules that suggest before they guess
Rules run on the lines still unmatched, first by priority wins. A line that could be an existing book entry is only ever suggested.
Exchange rates from official sources
FBIL for the rupee and the ECB for other currencies, fetched on a schedule. A rate entered by hand is never overwritten.
Tax
GST and TDS, prepared for review
The GST engine handles intra- and inter-state supply, exports and SEZ, reverse charge, exempt and nil-rated supplies, and cess. Returns data is prepared for you to review and upload — Qivity Accounts does not file on the GST portal.
| Return or register | What you get |
|---|---|
| GSTR-1 and GSTR-3B | Return-shaped data cross-checked against the ledger, then statutory set-off and payment |
| GSTR-2B | The portal’s JSON matched to your posted bills: matched, mismatch, probable, not in books, and ITC at risk |
| TDS and TCS | Registers, due dates, challans, and TDS deducted by your customers |
| E-invoice and e-way bill | The INV-01 payload and any issues with it, ready for your provider |
No GSP, e-invoice or e-way bill provider is bundled, and TDS returns are exported to Excel rather than generated as 24Q or 26Q files.
ITC at risk, before it is lost
A bill your supplier has not reported shows as Not in 2B — and stops showing once a later month’s 2B picks it up.
Bad debts handled correctly
A write-off clears the receivable while the GST stays payable. A recovery in a later year goes to Bad Debts Recovered.
Works alone, or with the rest of Qivity
Every connection is optional
Qivity Accounts is complete on its own. Connected products send drafts and data; nothing is posted behind anyone’s back, and an outage or a cancelled subscription never changes your books.
| Connected product | What it means in Accounts |
|---|---|
| Qivity CRM | Won deals become customers, optionally with draft invoices; the product catalogue becomes products |
| Qivity HRMS | People, and each finalized payroll run as one encrypted journal to post |
| Qivity ITAM | Asset purchases arrive as drafts to capitalise; disposals prompt the accountant |
| Qivity WMS | Receipts, dispatches, transfers and adjustments arrive as draft stock documents, posted at your cost |
| Qivity CSM | CSM reads each customer’s billing status, read-only, once you switch sharing on |
Imports with a dry run
Upload, validate through the real services, preview, confirm. Nothing is written until the preview looks right.
A way across from Tally
A dedicated Tally migration, through the same validate-and-preview import.
Integrations
Connections to other Qivity products
Each connection is optional and switched on by your organization. Disconnecting one never deletes data.
HRMSCRMCSMAccountsITAMITOPSWMS
One people directory for every product
Departments, locations, managers, joiners and leavers come from HRMS instead of being typed into each product.
CRMAccounts
Won deals become customers and invoices
Won deals arrive in Accounts as customers, optionally with draft invoices, and the product catalogue arrives as products.
AccountsCRMCSM
Billing status where the account is managed
CRM and CSM show each customer’s billing status and flag overdue invoices before anyone quotes or renews.
HRMSAccounts
Payroll journals, encrypted
Each finalized payroll run reaches Accounts as one end-to-end encrypted journal to post.
ITAMAccounts
Asset purchases and disposals
Assets marked for capitalisation arrive in Accounts as drafts; disposals prompt the accountant.
WMSAccounts
Stock movements as draft documents
Receipts, dispatches, transfers and adjustments arrive in Accounts as drafts to post at Accounts’ own cost.
CRMCSMHRMSAccounts
The CRM mailbox on every record
CSM, HRMS and Accounts show a record’s email from the CRM mailbox, under the person’s own sign-in.
Your accountant’s rules, enforced by the software
Sign-in is through the central Qivity identity service, with roles from owner and finance admin to accountant, auditor, receivables, payables, branch and read-only — each limited to what that job needs. Lilly, the help assistant, answers questions about how Accounts works from its own documentation index, not about your figures.
Plans are priced per user, and the number of users can never be set below the people already using Accounts. Payment is taken on Razorpay’s hosted page; Accounts never sees a card number.
Questions people actually ask
Does Qivity Accounts file GST returns?
No. GSTR-1 and GSTR-3B data is prepared for you to review and upload, and GSTR-2B is reconciled from the JSON you download from the portal. There is no GSP connection, so nothing is filed on your behalf.
Can we use it without Qivity CRM?
Yes. Every Qivity product works on its own. Connecting the CRM turns won deals into customers and brings its product catalogue across; disconnecting it changes nothing already in your books.
How does inventory stay in step with the books?
Every stock movement posts its own journal, so the Inventory account always equals the stock ledger. If you also run Qivity WMS, its movements arrive as drafts, and Accounts can refuse manual stock entries for the warehouses WMS manages.
Which exchange rates does it use?
Rates are fetched on a schedule from FBIL for the rupee and from the European Central Bank for other currencies. A rate typed by hand is never overwritten, and FX revaluation posts unrealised gains and losses that reverse the next day.
Can we take payments online?
Yes, through Razorpay. An invoice carries a pay-online link, and customers can also pay from the customer portal.
Can we move from Tally?
Yes. Import / Export has a Tally migration, which runs through the same validate, preview and confirm flow as every other import.
How is it priced?
Per user. The number of users cannot be set below the people already using Accounts. Talk to sales for current rates.
Also on the platform
Bring your pipeline. We’ll bring a laptop.
Twenty minutes, on your data — not a canned demo. If we are the wrong fit, we will say so on the call.